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Assistant Controller – Investor Services

$90-110k plus bonus

Atlanta, GA (Buckhead)

Our client is seeking their next Assistant Controller to support their Investor Services.  The Assistant Controller – Investor Services is responsible for the review and control of investor onboarding, subscription documentation, and investor data management for private equity funds.  This role serves as a key control point within investor services, ensuring that all investor records, legal documentation, and CRM data are accurate, complete, and aligned with fund governing documents and regulatory requirements. The position requires strong attention to detail, experience with investor onboarding processes, and ownership of investor data integrity across systems.

Responsibilities

Investor Onboarding & Subscription Document Review

• Review investor subscription documents for completeness, accuracy, and compliance with fund governing documents (LPA, side letters, subscription agreements)
• Validate investor eligibility, commitment amounts, fee terms, and structural details
• Ensure consistency between subscription documents, investor representations, and internal records
• Coordinate with Investor Relations, Legal, and Compliance teams to resolve discrepancies or missing information
• Track and manage onboarding status, ensuring all required documentation is received, reviewed, and approved prior to closing

CRM Ownership & Investor Data Management

• Own and maintain the firm’s CRM system (e.g., Backstop) for all investor-related data
• Update CRM with investor information, commitments, contacts, structures, and onboarding status in a timely and accurate manner
• Ensure alignment between CRM, subscription documents, and other internal systems
• Establish and enforce data standards, controls, and best practices for CRM usage
• Perform regular data reconciliations and quality checks to ensure integrity and consistency across systems
• Support reporting and data extraction from CRM for internal stakeholders and client deliverables

Investor Records & Controls

• Maintain official investor records, including commitment schedules, contact details, and legal documentation
• Ensure proper version control and document management for all investor materials
• Oversee investor entity setups, including tracking ownership structures and related parties
• Ensure investor data is accurately reflected across platforms and consistent with executed agreements

Coordination & Stakeholder Management

• Partner with Investor Relations, Legal, Compliance, and Operations teams to support investor onboarding and data accuracy
• Act as a point of escalation for investor data, onboarding issues, and documentation discrepancies
• Provide guidance to junior team members or administrators on documentation standards and CRM processes
• Support continuous improvement of onboarding workflows, controls, and data governance processes

Audit, Compliance & Governance

• Support audit and regulatory processes related to investor onboarding and records
• Ensure adherence to AML/KYC requirements and internal compliance standards
• Maintain audit trails and documentation supporting investor onboarding and CRM updates
• Assist in the development and enhancement of policies and procedures related to investor data governance

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related field
• 5–10 years of experience in investor services, fund administration, or alternative investment operations
• Strong understanding of private equity fund structures and investor onboarding processes
• Experience reviewing investor subscription documents and managing onboarding workflows
• Experience working with CRM systems in an investor services or IR context
• Attention to Detail & Control Focus – Strong ability to review legal and investor documentation with precision
• Data Integrity & Ownership – High standards for maintaining accurate and consistent investor records
• Process Discipline – Ability to manage and improve structured onboarding and data workflows
• Collaboration – Works effectively across IR, Legal, Compliance, and Operations
• Accountability – Takes ownership of critical investor data and documentation processes

Preferred Qualifications

• Experience with CRM platforms such as Backstop, but not required
• Familiarity with AML/KYC and investor compliance processes
• Exposure to private equity investor onboarding at scale
• Highly motivated individual with a desire to join our sophisticated start-up/family culture
• Strong accounting and organizational background is necessary
• Excellent interpersonal skills
• Must be a team player
• Ability to multi-task and meet deadlines
• Demonstrates integrity and a stellar work ethic

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Bellsearchfirm.com

Bell & Associates, Inc. is a recognized Executive Recruiting & Staffing leader based in Kansas City. We focus and specialize in the following practice areas – Accounting/Finance, Engineering, Executive Leadership, Financial Institutions, Healthcare, Human Resources, Information Technology, Manufacturing/Operations Management.  We provide top talent to our clients on a Direct Hire, Contract, and Contract-to-Hire basis.