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Business Manager – Education

$90-110k

Joplin, MO

The Business Manager will oversee all aspects of the general operations of the school as a

member of the administrative team. This position reports to the Head of School and is the staff

leader of the Finance Committee of the Board of Trustees. The Business Manager also works

closely with the Buildings and Grounds Coordinator on campus upkeep, Director of Student

Recruitment and Admissions on student contracts and financial assistance, Director of

Development on philanthropic initiatives, and the Divisional Directors on teacher supplies and

purchase orders.

Responsibilities

Accounting Functions

• Prepare monthly accounts receivable statements for parents
• Send reminders to past due accounts as well as follow up calls
• Record all accounts payables and pay bills to vendors, done at least twice monthly
• Prepare quick checks on as needed basis
• Prepare payroll twice monthly through Paylocity: enter hours, verify payroll, and
• handle funds transfer through Commerce Bank
• Ensure each month, quarter, and end-of-year reports have been filed properly with
• IRS
• Handle TIAA-CREF remittance twice monthly
• Prepare and record deposits
• Prepare monthly financial statements, including bank reconciliations, all accrual
• worksheets, etc.

Board Reports

• Take monthly financial statements and transfer those to reports for Finance Committee and board report

Budget

• Formulation, implementation, and review
• Handle all aspects of budget formulation each year

Student Contracts

• Prepare financial aid calculations for student financial assistance and send
• recommendations to Finance Committee for financial aid
• Send scholarship recommendations to committee for renewal yearly
• Prepare all student contracts
• Receive and record student contracts and keep up-to-date information on returned
• contracts
• Work with Herzog Foundation for students who receive MO Scholars

SEVIS

• Make sure school personnel necessary are current on SEVIS website
• Prepare I-20 forms for any international students and coordinate with families
• Recertify school on bi-annual basis to retain ability to enroll international students
• Each semester enroll all international students in SEVIS

Human Resources

• Prepare faculty and staff contracts
• Run background checks on all employees
• Set up employee files for all new employees and make sure all forms for benefits
• are completed and remitted correctly
• Renewal of all benefits plans for TJ, insurance, 125 plan
• Work with employees on renewal of benefits
• Make sure all plans are updated to meet changing tax laws and regulations

Donations and Fund Raising

• Issue tax letters for charitable contributions to school
• Keep database with all contributions from lifetime of school
• Keep yearly report for annual fund and update as needed
• Keep reports and database on annual spring fundraiser

Purchasing of Supplies, Oversight of Service Contracts

• Sign and authorize all purchase orders
• Order all supplies during summer for next school year
• Receive all goods in and match packing list to purchase order to be matched to
• invoice for payment
• Keep open accounts with vendors up to date
• Negotiate contracts with service vendors for each year

Financial Reporting to IRS

• File 990 form
• Handle filing of 5500 returns for 403b plans
• Keep Missouri Tax Exemption up to date
• Keep all records required for not-for-profit status

Coordination of Independent Audit

• Prepare working papers for auditor

Reporting of stats as required to NAIS

Key Card Access Program

• Issue all cards for key card access program
• Make updates to program as needed

Lunch Program

• Hire and train lunchroom personnel
• Coordinate yearly menu with vendors, determine pricing for meals
• Coordinate orders with vendors
• Order other supplies as needed for lunch program
• Create monthly lunch calendar

Help with hiring of Extended Day Workers

Accounting Functions for Parent Association

• Handle all accounting functions for Parent Association and prepare reports for
• monthly meetings
• Handle all needs for cash boxes for events
• Deposit funds as needed
• Order supplies for all events

Athletic Boosters

• Handle all accounting functions for booster club and prepare reports for monthly
• meetings
• Handle all cash boxes for gate and concessions, reconcile after each event and
• make sure boxes have funds necessary for next event
• Deposit funds as needed
• Send statements for tournaments for entry fees that have not been remitted
• Order or make sure supplies for concession stand are available for games

Music Academy

• Handle billing for each Academy period: Fall, Spring, and Summer
• Determine hours for music teachers and include in payroll monthly

Work with Building and Grounds Coordinator

• Meet weekly to discuss any upcoming issues
• Work with Building and Grounds committee on school related issues
• Keep record of all repairs, warranty information, and price quotes

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