Better opportunity. Find it here.

Executive Assistant

$75-100k plus bonus

De Soto, KS

Bell & Associates has been engaged to find our client’s next Executive Assistant. This is a unique opportunity working as the right-hand to a serial entrepreneur who owns multiple companies and investments. Future career path is to eventually lead one of the portfolio companies after mentoring/training with the CEO.

Responsibilities

• Scheduling – Maintain the calendar for the CEO, assuring that his day runs seamlessly, including scheduling internal & external meetings and any related travel, anticipating & resolving last-minute conflicts.
• Project Management – Develop and implement a task & project management system to keep the CEO focused and have up to the minute status on key initiatives around the company. Draft meeting summaries and action items and prepare the CEO for follow-up meetings. Be the single source of truth for the CEO, managing his priorities and keeping him on track.
• Board Management & Communication – Manage administration for the Board of Directors, including drafting board communications, scheduling board meetings, taking minutes, and liaising with Board Members as the CEO’s proxy when needed. Draft executive materials, including correspondence, memos, spreadsheets, agendas, and presentation materials.
• Administrative Management – Manage general office maintenance, including ordering supplies, maintaining business records & management systems, distributing correspondence, and greeting callers & visitors. Lead a team of two additional administrative staff.

Qualifications

• 5+ years of executive administrative experience performing similar functions in a c-suite office
• Prior paralegal or accounting experience highly preferred
• Bachelor’s degree preferred
• Highly organized with a strong skillset in project management
• Demonstrated high level of professionalism and discretion
• Proactive problem solver with the ability to identify solutions and implement efficiencies
• Ability to assess people and situations and anticipate needs
• Tech savvy with excellent computer skills, including Microsoft Office products
• Excellent verbal and written communication in working throughout all levels of an organization, both internally and externally
• This position works primarily on-site with the occasional need to work outside of office hours

Bell & Associates, Inc. was recently recognized by Forbes list of Best Professional Recruiting Firms in America – https://www.forbes.com/best-professional-recruiting-firms/list/3/#tab:overall

BETTER TALENT. BETTER OPPORTUNITY. FIND IT HERE.

Bell & Associates, Inc. is a recognized Executive Recruiting & Staffing leader based in Kansas City. We focus and specialize in the following practice areas – Accounting/Finance, Engineering, Executive Leadership, Financial Institutions, Healthcare, Human Resources, Information Technology, Manufacturing/Operations Management. We provide top talent to our clients on a Direct Hire, Contract, and Contract-to-Hire basis.