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  • Overland Park, KS
  • 55000 - 65000

Executive Assistant

Bell & Associates

Job Title: Executive Assistant

Salary: $55-65K

Location: Overland Park, KS

Position Overview:
Bell & Associates has been engaged to help our client find an Executive Assistant. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our executive team. The Executive Assistant will play a crucial role in ensuring the smooth functioning of our organization by managing administrative tasks, coordinating schedules, and facilitating communication between internal and external stakeholders. This position offers an exciting opportunity to contribute to the success of a mission-driven organization and make a meaningful impact in our community.

Key Responsibilities:
Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
Prepare and coordinate materials for meetings, presentations, and events attended by the executive team.
Serve as the primary point of contact for internal and external inquiries addressed to the executive team.
Draft, proofread, and edit correspondence, reports, and other documents as needed.
Maintain organized electronic and physical filing systems, ensuring timely retrieval of information.
Assist with special projects, research tasks, and initiatives as assigned by the executive team.
Coordinate logistics for board meetings, including preparing agendas, distributing materials, and recording minutes.
Collaborate with other departments to ensure effective communication and coordination of efforts.
Handle confidential information with discretion and professionalism.
Perform general administrative tasks such as answering phones, managing email correspondence, and ordering supplies.

Qualifications:
Bachelor’s degree preferred, or equivalent combination of education and experience.
Proven experience as an executive assistant or in a similar administrative role.
Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy in work.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and other relevant software applications.
Ability to maintain confidentiality and exercise discretion in handling sensitive information.
Flexibility and adaptability to work in a fast-paced environment and respond to changing priorities.

Bell & Associates, Inc. was recently recognized by Forbes list of Best Professional Recruiting Firms in America – https://www.forbes.com/best-professional-recruiting-firms/list/3/#tab:overall

BETTER TALENT. BETTER OPPORTUNITY. FIND IT HERE.

Bell & Associates, Inc. is a recognized Executive Recruiting & Staffing leader based in Kansas City. We focus and specialize in the following practice areas – Accounting/Finance, Engineering, Executive Leadership, Financial Institutions, Healthcare, Human Resources, Information Technology, Manufacturing/Operations Management. We provide top talent to our clients on a Direct Hire, Contract, and Contract-to-Hire basis.

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