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Overall Responsibilities

This employee is responsible for a broad range of administrative and support services under the general supervision. Instructions to the employee are general and the employee must routinely use independent judgment, knowledge, skills, and experience when performing and delegating tasks. This position supervises the Accounting Clerk, the Human Resources Manager, and the Accounting Manager.

Individual Duties and Responsibilities

The essential duties and responsibilities include those listed below and may be supplemented, as necessary. Reasonable accommodations may be made in accordance with the Americans with Disabilities Act (ADA). Other duties may be assigned from time to time. The Finance Director also serves as the Human Resources Director.

• Plans, organizes, and directs fiscal affairs included but not limited to the areas of accounting, operational and capital budgeting, financial reporting, tax collection, and other financial activities.
• Serve as the general accountant and auditor.
• Require proper fiscal accounts, records, settlements and reports on all collections and expenditures of money and shall control and audit the same.
• Ensures that adequate appropriations exist in budgeted line items and cash is available before purchase orders are approved and executed.
• Responsible for the reconciliation of bank statements to cash and revenue records, invoices, bond payments, drafting checks, accounts payable, etc.
• Prepares statements and makes a variety of reports showing the financial operations and conditions, property, assets, claims and liabilities, expenditures, and contracts.
• Responsible for the investment program.
• Oversees preparation of the annual budget and capital budget for all funds and assists manager and department heads with estimates. Prepares the appropriation ordinance and related documents.
• Generates accurate reports in a user-friendly format so that department heads can financially manage their departments and activities.
• Manages and evaluates subordinates.
• Administers grants, including required record-keeping, financial records, reporting, etc.
• Makes effective oral and written presentations to the mayor and commission.
• Helps assure that all financial operations are performed in compliance with applicable local, state, and federal laws, as well as with acceptable standard principles of accounting and finance.
• Provide the governing board with monthly financial statements.
• Responsible for the custody and safekeeping of all financial records and records of the manager.
• Serves on committees, advisory groups, and panels as required.

Minimum Knowledge and Training Required

• Bachelor of Business Administration in Accounting, Finance, or closely related field.
• CPA and/or Certified Municipal Finance Officer designation is required or must have the ability to become a Certified Municipal Finance Officer by the state of Tennessee or obtain one of the exempt certifications as defined by state law.
• Five to seven years of progressively responsible managerial positions in accounting, financial and human resource management required. Similar experience in the public sector is preferred.
• The employee should be proficient in Microsoft Office Word and Excel and must have experience with the use of specialized accounting and human resources software.
• Knowledge of financial internal controls and best practice office procedures.
• Ability to establish and maintain effective working relationships with the public and other employees.
• Contact with the public and media, in a variety of situations, is frequent.
• Ability to plan and direct the work of subordinate personnel.
• Must have knowledge of human resource responsibilities such as benefits, insurance, FMLA rules, etc.
• Must stay informed of new accounting, financial and human resources rules that may impact the company, its employees and citizens.

Environmental Conditions

The employee operates a computer and modern office equipment and performs work on specialized accounting and human resources software. The following environmental conditions are representative of those an employee encounters while performing the essential functions of this job.

• The work is performed in a typical office setting.
• The work area is adequately heated, lighted, and ventilated. There is occasional noise from office equipment such as telephones.
• Most tasks are performed while seated at a desk or table although occasional walking and standing are required to visit other offices in the surrounding complex or to go to and from meetings and conferences.
• Travel of more than one mile away from the worksite is normally by automobile, common carrier (e.g., plane or train), or other public conveyance.