Better opportunity. Find it here.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review invoices and employee reimbursement requests, ensuring approvals and account coding are completed.
• Data entry of invoices — Upload and processing of AP genexes from operating entities.
• Maintenance and processing for recurring vouchers – primarily rent payments. Manage approval process for recurring vouchers.
• Maintain vendors — including set up of new vendors, reactivation of vendors, review of 1099 vendor setup.
• Preparation of annual 1099s – including review vendor data, make corrections in A/P statistics, mail 1099s, answer vendor 1099 questions, review IRS correspondence.
• Answer vendor, employee and family questions, as required.
• Prepare and maintain supporting documentation relative to a/p transactions that provides detail information and supports the general ledger for family and operating entities.
• Accurately write-up, post, and reconcile account activity for the financial accountants.
• 1099 reporting to general ledger reconciliation information.
• Cross-train with supervisor for knowledge transfer.
• Prepare cash report daily for all A/P co’s.
• Function independently, regularly exercise judgment and utilize decision making skills.
• Perform other related duties as required by supervisor.

SUPERVISORY RESPONSIBILITIES

• Exercise independent decision making in relation to implementing changes necessary to the evolving nature of the department. Acts as back up to AP Supervisor and carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

EDUCATION AND/OR EXPERIENCE

• Bachelor’s degree
• 1-2 years of general accounting, bookkeeping, or accounts payable experience
• Additional courses in accounting, bookkeeping or business mat desired
• Equivalent combination of education and experience.

Staff Accountant – Accounts Payable

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent verbal, written and organizational skills and strong attention to detail
• General knowledge of automated accounts payable processing software and workflow
• Strong computer skills including: Microsoft Word, Excel, Outlook, 10-key, Alpha-numeric data entry
• Ability to learn and utilize other industry specific software as required
• Working knowledge of Crystal Reports desired
• and operate industry specific software as required
• Analytical, critical thinking and problem solving skills with the ability to determine the appropriate action
• Attention to detail with emphasis on accuracy and quality
• Ability to prioritize and handle multiple tasks simultaneously.
• Self-starter with the ability to manage time effectively, prioritize work to balance multiple projects, and meet deadlines with minimal supervision
• Ability to maintain confidentiality
• Ability to work overtime as required
• Demonstrated reliability in attendance and work performance
• Conceptual understanding of the organizational structure of the company to effectively answer AP-related questions from vendors and employees